Report Fields Glossary

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Background

We are providing this glossary to help you understand what each of the fields are that you can add to your Reports that you customize in UniversitySite. Rather than list fields per Report, since we standardize fields between reports now, you should be able to find any field from any Report in this glossary when it's complete.

Attempt Fields

Field Name Example Description
Attempt Completion Granted TRUE Was this completion the result of an instructor grant?
Attempt Date Jul 20, 2021 6:00 PM Date the on-demand course or event was taken.
Attempt Id 21431 Database ID of the attempt.
Attempt Score 100 Score for the course attempt.
Attempt Status Registered, Attended, no showed, Incomplete, completed successfully, etc Course and event registration statuses.
Attempt Time Viewed

00:28:40 (HR:MIN:SEC)



Stopwatch timer starts when the content is launched and runs until it is closed.
Attempt status Registered,  attended, no-showed, Resource Viewed, Completed successfully, incomplete Course completion statuses, event registration statuses, and resource view statuses.

Course Fields

Course Allow Learner Requests
True True/False setting
Course Allow Self Attestation
False True/False setting
Course Allow Self Attestation for External Course
True True/False setting
Course Allow Users To Register For Multiple Events
True True/False setting
Course Allow Users To Repeat For Credit
False True/False setting
Course Assessment
False Is Course an assessment?
Course Auto Send Certificate
True Is the switch enabled to auto-send certs?
Course Certificate
Default Certificate What Certificate, if any, is assigned to this Course.
Course Content Provider
UniversitySite, LinkedIn, etc. Optional field used with CLE/CPD tracking.
Course Cost
$50 Optional field used with CLE/CPD tracking.
Course Created By
Wallace, Daniel Who created the Course in UniversitySite?
Course Date Created
Sep 30, 2019 2:34 PM Date Course was actually created in UniversitySite.
Course Date Edited
Apr 28, 2021 12:07 PM Date of the last edit made to the Course.
Course Deleted
False Is the Course currently in the recycle bin?
Course Departments
IT, HR, Attorney Development, etc. Department/s assigned to Course.
Course Description
In this Course we will cover the following topics: Description field on the Course Editor.
Course Duration
01:00:00 (HR:MIN:SS) Duration of the Course specified on the .editor
Course Edited By
Wallace, Daniel Person who last edited the Course.
Course ELearning Content
False True/False if the Course has eLearning content (is eLearning).
Course Evaluation Form
[Built in Evaluation Form] Which Evaluation Form if any assigned to the Course.
Course Expiration Date
Aug 17, 2021 12:00 AM By default, this date is set for 2 years from Course creation.
Course Force Pre Req Compliance
False Is prerequisite compliance required?  
Course Format
Live webinar Optional CLE/CPD field
Course Full Title
Business-1: Time Management Skills Prefix-number: Course Title.
Course Has Generic Content
False Does this Course have generic content associated with it instead of eLearning?
Course Hidden from LearningSite
False Is the Course marked hidden from LearningSite?
Course Id for CLE/CPD
196
Course Id Number
11325 Optional field used with some CLE/CPD Courses.
Course In House
True Could be False if using a PLI Event, but usually will be true.
Course Instructor Led Learning Format
Live webinar Optional field used with some CLE/CPD Courses.
Course Instructor Notes
Don't forget to print the Course Outline before class. Optional Instructor notes for Courses.
Course Max Attempts
Unlimited. Retakes allowed? How many?
Course Min Passing Score
90 Optional minimum score to pass a Course.
Course Multi Day Count
2 Hopefully unused legacy multi-day Event, number of days.
Course Number
101 The number assigned to this Course, that together with the prefix, helps identify it e.g. WORD16-101.
Course Number Of Sessions
1 Hopefully unused legacy number of sessions that make up this Course, each of which must be scheduled and attended for completion.
Course On-Demand Learning Format

Optional CLE/CPD format field.
Course Prefix
WORD16 Usually an abbreviation of the application or soft skills area.
Course Resources
Best Authority.PDF, Legal Assistant today.docx Comma-separated list of UniversitySite Resources attached to a Course.
Course Retired
False True/False status for is the Course retired.
Course Send Reminders
True Are Course reminders enabled for this Course?
Course Show Completion Banner
True In the LearningSite calendar, show Course completed banner if Learner has previously completed the Course.
Course Tags
Mobile, Security Comma-separated list of Tags on the Course.
Course Third Party URL
https://www.pli.edu/re.aspx?ID=411886 PLI or Linked-in Learning course link typically.
Course Title
Time Management Skills Title of the Course in UniversitySit.e
Course Track Scores
False Is the Course set to display tracked scores?
Course Type
Instructor-led, On-Demand, or Both Corresponds to the Course type section of the Course Editor.
Course Visible in LearningSite
True Security setting to show this Course in LearningSite or not.

Event Fields

Event Additional Contacts


Event Attendance Recorded
False Has Attendance been recorded (To list checked off).
Event Audiences
Everyone Comma-separated list of Audiences on Event.
Event Coordinator
Finley, Lawren Primary contact for Event.
Event Course Format (CLE/CPD)

Optional CLE/CPD field.
Event Created By
Wallace, Daniel InstructorSite user who created the Event.
Event Credits Overridden
False Are credits for the Event the same as those defined for the Course.
Event Date Created
Jun 25, 2021 9:21 AM Date the Event was created in UniversitySite (not to be confused with Event start time).
Event Date Edited
Jun 25, 2021 9:23 AM Date of last edit to the Event made by an Instructor.
Event Date Registration Closes
Jun 25, 2021 10:00 AM Date/time when registration closes, defaults to Event start time but may be different if an Instructor chose days or hours before start time.
Event Deleted
False Has the Event been deleted?
Event Departments
IT, HR Comma-separated list of departments associated with the Event.
Event Description
This Course will cover the following topics... Inherited from the Course description.
Event Edited By
Wallace, Daniel Instructor who last edited the Event.
Event End Time
Jun 25, 2021 11:00 AM Start time plus the duration equals this date/time.
Event Financial Hardship
False Optional CLE/CPD field.
Event Id
19465 Database ID for the Event.
Event Is All Day
False Legacy feature we hope you aren't using.
Event Meeting Room Learning Format
Live Seminar Optional CLE/CPD field.
Event One On One Info
At your desk Manually entered location for one on one training.
Event Online Learning Format
Live Seminar Optional CLE/CPD field.
Event Physical Meeting Enabled
True Classroom Event vs online only.
Event Primary Contact
Wallace, Daniel The person from whom meeting requests will come if spoofing is enabled.
Event Primary Contact Rating Enabled
True Are ratings enabled for the primary contact for this Event.
Event Primary Contact Type
Instructor Instructor, Coordinator, Facilitator, etc. contact types.
Event Primary Location
Dallas - Longhorn 1 Primary Event location.
Event Seating Capacity
15 Specified seating capacity for the Event training room.
Event Send Reminders
True Are reminder emails for this Event enabled?
Event Start Time
Jun 25, 2021 10:00 AM Date/time the Event begins.
Event Tags
Mobile, Security Comma-separated list of Tags inherited from the Course or assigned to this Event.
Event Time Reminder 1 Sent
Jun 24, 2021 12:01 PM Date/time the first email reminder for this Event was sent.
Event Time Reminder 2 Sent
Jun 25, 2021 8:01 AM Date/time the second reminder for this Event was sent.
Event TimeZoneID
22 Database ID for the time zone assigned to this Event.
Event Title
New York Public Assistance and Food stamp Eligibility Usually but not always identical to the Course title. This could be different for the actual Event.
Event Training Course ID
1523 Database ID for the Course used to schedule this Event.
Event Training Course Title
New York Public Assistance and Food stamp Eligibility Event title inherited from the Course title.
Event Training Room
Longhorn 12 Training room name where Event was scheduled.
Event Virtual Meeting Audio Info
1-800-456-7890 Dial-in information for the Online Event.
Event Virtual Meeting Capacity
25 Seating capacity defined for this Online Event.
Event Virtual Meeting Enabled
True Is this Event offered online?
Event Virtual Meeting Number
541387 Online Event Meeting ID if needed.
Event Virtual Meeting URL
https://us02web.zoom.us/j/85694942224 Online meeting software URL.
Event Visible in LearningSite
True Is the Event visible in LearningSite?

Learner Fields

Learner Assistants
Garza, Marci;  Wallace, Daniel People who can assist this Learner.
Learner Audiences
Attorneys, Associate Comma-separated list of Audiences assigned to this Learner.
Learner Company
Profiscience Partners Firm name usually.
Learner Created By
Administrator, System When created by the User Sync this is usually the System Administrator but if manually created it could be an Instructor.
Learner Custom Field 1
Male Optional Firm defined field for Learners.
Learner Custom Field 2
Staff Optional Firm defined field for Learners.
Learner Custom Field 3
Attorney Optional Firm defined field for Learners.
Learner Custom Field 4

Optional Firm defined field for Learners.
Learner Custom Field 5

Optional Firm defined field for Learners.
Learner Custom Field 6

Optional Firm defined field for Learners.
Learner Custom Field 7

Optional Firm defined field for Learners.
Learner Custom Field 8

Optional Firm defined field for Learners.
Learner Custom Field 9

Optional Firm defined field for Learners.
Learner Custom Field 10

Optional Firm defined field for Learners.
Learner Date Created
JUL 22, 2021 7:02 AM Date/time when the Learner was created in UnviersitySite, usually by the User Sync.
Learner Date Edited
JUL 22, 2021 10:05 AM Date/time when the Learner was last edited.
Learner Date Hired
May 29, 2018 7:00 PM Date/time recorded when the Learner was hired.
Learner Department
IT Department the Learner is a member of (As determined by the user sync, NOT as assigned within UniversitySite dep.)
Learner Edited By
Wallace, Daniel Admin who most recently edited this User Profile.
Learner Email
daniel.wallace@profiiscience.com Email for this Learner.
Learner External ID
1543 Optional unique identifier used with the User Sync.
Learner First Name
Daniel Learner's first name.
Learner Full Name
Daniel Wallace Learner's full name.
Learner ID
1954 Database ID for the Learner.
Learner Acct Disabled
False Is this User Profile disabled in UniversitySite (left the firm, retired,  etc.)?
Learner Is External
False Is this account an External User not part of the firm's domain?
Learner Job Title
Litigation Associate Learner's job title.
Learner Last Login
Jul 22, 2021 3:50 PM Date/time the Learner last accessed UniversitySite.
Learner Last Name
Wallace Learner's last name.
Learner Manager
Barshinger, Michael Learner's manager.
Learner Network Alias
wallaceD Windows login ID.
Learner Notes
Often asks great questions during class Optional notes field on User Profiles.
Learner Office
Dallas City in which the User's primary office is located.
Learner Section
Litigation Optional firm User profile field.
Learner Terms Of Service Accepted
False Optional, but useful if terms of service acceptance has been mandated and configured.
Learner Work Phone
972-123-4567 Work phone, if supplied.

Plan Fields

Plan Allow External Course Requests TRUE Is Plan setting enabled to allow Users to request permission to attend external training?
Plan Allow Manager To Assign TRUE Is Plan setting enabled to allow Users to request permission to attend external training?
Plan Auto Enrollment Suspended FALSE Is auto-enrollment suspended for this Plan?
Plan Category [blank] Empty for non CLE/CPDSite plans, "CLE or CPD" otherwise.
Plan Course Progress Completion Date 4/22/2022  5:15:00 PM Date a Course requirement for this Plan was completed.
Plan Course Progress Completion Status Complete Complete / Not Complete
Plan Created By Wallace,Daniel Person who created this Plan.
Plan Created in ManagerSite TRUE Was this Plan created in ManagerSite?
Plan Credit Progress Credits Earned 10 Credits of a specific type earned within a CPD/CLE Plan.
Plan Credit Progress Credits Needed 4 Credits still needed to complete a Plan.
Plan Credit Progress Credits Required 6 Credits required by a Plan.
Plan Credit Progress Earliest Completion Date 4/1/2022  8:33:00 AM Date when Plan was first completed.
Plan Credit Progress Percent Complete 83 Percent complete of credit requirements in a Plan.
Plan Date Created 1/21/2021  10:30:00 AM Date Plan was created.
Plan Date Edited 7/22/2021  10:36:00 AM Date Plan was edited.
Plan Deadline Type Suggested Suggested or required or blank.

Plan Description



This diversity Plan will be completed by ALL firm personnel by the end of the first quarter Plan description.
Plan Edited By Wallace, Daniel Person who last edited the Plan.
Plan Enrollment Created By Wallace, Daniel Person who enrolled this Learner.
Plan Enrollment Date Enrolled 4/22/2022  9:36:00 AM Date Learner was enrolled.
Plan Enrollment Enrolled Via Saved Search TRUE Was auto-enrollment criteria used to enroll Learner?
Plan Enrollment Self Enrolled FALSE Did Learner enroll themself in this Plan?
Plan Enrollment Subscribed TRUE Does Learner have a subscription to be notified when Courses in their Plan are scheduled?
Plan Instructor Notes We need to create a new version of this Plan for next year. Notes visible only to Instructors about this Plan.
Plan Name Security Awareness Firm Policies Name given to the Plan.
Plan Next Plan Excel for professionals part 2 Name of the Plan graduates will be auto-enrolled into.
Plan Prerequisites Excel for professionals 1 Comma separated list of Plans that must be completed prior to enrolling yourself into this one.
Plan Progress Completed Via Grant FALSE Was this Plan completed by means of a Course Instructor grant?
Plan Progress Date Completed 7/22/2021  10:36:00 AM Date this Plan was completed by a Learner.
Plan Progress Estimated Time Remaining (h:mm) 2HR:10MN Sum of incomplete Course durations in a plan for a Learner.
Plan Progress Percent Complete 90 Percent of Course Requirements completed for a Learner in a Plan.
Plan Progress Period Deadline Date 7/22/2021  12:00 AM Deadline for a Learner for this Plan.
Plan Progress Period Deadline Extension 7/30/2021 12:00 AM Deadline extended til this date.
Plan Progress Period Designation 0 (0 =current period) or number of periods ago.
Plan Progress Period Start Date 7/22/2021  10:36:00 AM Date prior to which Course completions will be ignored for this Plan.
Plan Recurrence Months 12 Number of months after which the Plan progress will be reset for a new period to start fresh.
Plan Send Completion Notifications TRUE Is this setting enabled?
Plan Send Course Fulfillment Notifications TRUE Is this setting enabled?
Plan Send Credit Fulfillment Notifications FALSE Is this setting enabled?
Plan Send Deadline Reminders TRUE Is this setting enabled?
Plan Send Enrollment Notifications TRUE Is this setting enabled?
Plan Send Overdue Reminders TRUE Is this setting enabled?
Plan Send Reminders TRUE Is this setting enabled?
Plan Status Complete Complete / Not complete
Plan Timezone CST Time zone used for all deadlines associated with Learners enrolled in this Plan.
Plan Type Group Is this a normal Group Plan or an Individual Plan created by a Learner or a Manager.
Plan Users Can Add External Activities TRUE Does this Plan permit enrollees to add Activities to record training they took offsite?
Plan Visible in LearningSite TRUE Is this Plan visible in LearningSite to people even to Learners not enrolled in it?

Registrant Fields

Field Name Example Description
Registrant Adhoc Completion Partial Credit for Event: CLE Credit 101 CLE/CPD field
Registrant Attendance Confirmed True Was Registrant marked attended for this Event?
Registrant Calendar Event Security Awareness Event title for the Event this Learner was registered for.
Registrant Completion Date Jul 22, 2021 11:00 AM Date/Time Event ended for which User attended.
Registrant Course Completion Status Registered, Attended, No Showed, Completed Successfully, etc. Event and Course completion statuses for this Learner for this Event and/or Course.
Registrant Event Location Houston - 15a Location the Learner registered for.
Registrant Feedback Request Sent True Was the Learner sent a feedback request email?
Registrant ID 5943 Database ID for the Registrant.
Registrant Meeting Request Sent True Was this Registrant sent a meeting request?
Registrant Note
Optional CLE/CPD field.
Registrant On Stand By False Registered on standby?
Registrant On Virtual Roster True Registrant for Online Event as opposed to classroom.
Registrant Status Attended Registered, standby, no-showed or attended.
Registrant Registration Date Jul 15, 2021 10:33 AM Date/Time the Learner registered for this Event.
Registrant Score 100 Optional score field for an Event.
Registrant Time Reminder 1 Sent Jul 15, 2021, 12:00 PM Date/Time this Registrant was sent their initial reminder.
Registrant Time Reminder 2 Sent Jul 16, 2021 8:00 AM Date/Time this Registrant was sent their final reminder.
Registrant Name Wallace, Daniel Name of the Registrant.

Resource Fields

Field Name Example Description
Resource Audiences Attorneys Comma-separated list of Audiences assigned to this Resource.
Resource Comment Count 15 Number of times Resource has received comments.
Resource Created By Wallace, Daniel Instructor who created this Resource.
Resource Date Created Jul 15, 2021 10:33 AM Date/Time Resource was created.
Resource Date Updated Jul 22, 2021 10:36 AM Date/Time Resource was last updated.
Resource Date Uploaded Jul 15, 2021 10:33 AM Date/Time Resource was first uploaded.
Resource Departments IT, HR, etc. Comma-separated list of departments assigned to this Resource.
Resource Description This is a Mandatory Firm mobile security policy agreement Optional Resource description.
Resource Expiration Date Jul 22, 2023, 12:00 PM Defaulted to 2 years from Resource creation.
Resource External Content URL https://youtube.com/x486sdc Resource URL.
Resource File Name securityawareness.pdf Filename of Resource uploaded.
Resource ID 12385 Database ID of Resource.
Resource Is Active True Resource is not yet retired but active.
Resource Is Inline False Resource set to display inline? (PDFs, docx).
Resource Is Visible In LearningSite True Is Resource set to be visible in LearningSite?
Resource Like Count 17 Number of likes a Resource has received.
Resource Name Mobile device security policy. Name defined for this Resource.
Resource Tags Mobile security, featured. Comma-separated list of Tags assigned to this Resource.
Resource Total View Count 115 Number of times this Resource has been viewed.
Resource Type Document vs Video Is it a document or a video?
Resource Updated By Wallace, Daniel Person who last updated the Resource.
Resource Uploaded By Wallace, Daniel Person who uploaded the Resource.
Resource View Count 115 Times this Resource has been viewed.
Resource View Date 7/15/2021  10:33:00 AM Date Resource was viewed.

https://docs.universitysite.com/article/647-report-fields-glossary

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