Evaluation Forms Extension - Working with Custom Evaluation Forms

Note: This feature is only available for those who have purchased the Evaluation Forms extension. If you are interested, please contact Lawren Finley.

With custom evaluation forms you can include the legacy 5-star and comment system for courses and instructors, as well as create your own questions in the form of multiple-choice or free-text fields.

Steps

1. To create a new evaluation form, from the +New menu, choose Evaluation Form, OR from the More menu, choose Evaluation Forms.
2. Then click the +New Evaluation button.

Profile

Title - Give your evaluation a Title, e.g., Security Awareness Feedback.

Description - Consider adding a description that explains the purpose of this evaluation.

Send Alerts - Enable this if you want UniversitySite to notify any specified moderators when feedback for this evaluation is submitted, but don't forget to specify at least one moderator below.

Moderators - Add any people you want to be able to moderate feedback comments submitted for this evaluation. You can specify multiple people. Moderators can not only review and publish feedback, but they can also edit and delete submitted feedback if appropriate. If desired, specify moderators by department so that if a course is assigned to a department and feedback is submitted, that department-specific moderator will have the right to moderate that feedback.

Questions

Collect Course Ratings - Enable this option to collect the star and comment on COURSE ratings in this evaluation.

Collect Instructor Ratings - Enable this option to collect star and comment INSTRUCTOR ratings in this evaluation.

Add Question - Use this to add custom multiple-choice or free-text questions.

Note: For each question, you can decide whether the answer is required AND whether to allow comments.

After adding the desired questions, be sure to select the blue Save Evaluation button.

If appropriate, after saving, you can click the blue text to make this evaluation the default evaluation which will be selected when you create a new course.

Yes/No Type Question

Here is an example of a Yes/No question that uses the Multiple Choice type and only requires two options. If creating a question with more than two response options, use the Add Response Option button to add those options.

Multiple Choice Question

Free-Text Response Question

This example shows a multi-line text field type to allow users plenty of room to enter their responses.  Single line text can be used for shorter responses.

When you Save your evaluation, the below will show:

Editing Questions

Questions can be edited at any time. However, if the evaluation has already been submitted by a user, the following warning will appear:

You can click and unlock the question and then edit. The edit will not affect evaluations that have already been submitted. They will remain unchanged.

You can change the question type by first expanding the question:

You will then be able to click on the dropdown for the question type:

Assigning This Evaluation to Courses

Now that the evaluation has been created, it can be specified when editing a single course from the evaluation section, OR it can be assigned to multiple courses by clicking:

Select the courses to assign this evaluation to and then select the + Add Evaluation to selected Courses button.

Then type the requested text and click Add to confirm this bulk action.

Reviewing Submissions

1. Go to the More menu, Evaluation Forms, and select the form with the feedback you want to review.

   

   
   

2. Select the Submissions tab. Please note that you have the ability to apply a variety of filters, including by Course, by Instructors, and by feedback Status.

   

   
   

3. To see individual feedback, click Show Details.

   

   
   
4. To review multiple submissions, use the Download feature or from Reports > Learners > view the Evaluation Submissions - Feedback report.