Add a list of people to an audience, department, or learning plan
Applies To
- UniversitySite Cloud (vs Behind the firewall installations)
- Behind the Firewall Installations (vs UniversitySite Cloud)
- InstructorSite
Intended Audience
- System administrators
Background
From time to time you may want to enroll a list of specific users into a learning plan, or use them to create an audience, or add them to a department. As long as you can get their email addresses this can be a pretty simple task. I'm also assuming you are using a spreadsheet with email as one of your columns as a starting point. Perhaps you downloaded the report: Course not attempted for example.
Steps
Here is how you can do that.
- First copy the email addresses from the spreadsheet to your clipboard. I think the easiest way is to select the first one at the top of the column, then use CTRL+Shift+DownArrow and then CTRL+C
- Paste as text (don't keep formatting) into a Word document
- Search and replace ^p with ;
- Now edit your learning plan
- Select the enrollment tab
- Click Add Enrollee
- Perform a New search
- From the search drop down choose Email as the search type
- In the field on the right of the email criteria drop down paste in your list of emails now. It will look like this:
- Click Search, then click OK.
- Decide whether you want to send the enrollment notices out or not.
- Done.
